2nd Call for Africa-UniNet Research Cooperation Projects

2nd Call closed

The 2nd Call for Africa-UniNet Research Cooperation Projects was closed on 30 September 2021.

About Africa-UniNet

With Africa-UniNet an instrument has been created to enable and strengthen existing and new interdisciplinary and transdisciplinary research cooperation between Austria and African countries.

Africa-UniNet was initiated by the Austrian Federal Ministry of Education, Science and Research (BMBWF) and launched by Austria's Agency for Education and Internationalisation (OeAD-GmbH) and the University of Natural Resources and Life Sciences, Vienna (BOKU) in order to create a long-term, stable basis for cooperation between Austrian and African universities and research institutions. Africa-UniNet intends to promote new contacts and deepen existing scientific cooperation.

Africa-UniNet promotes excellent research based on mutual knowledge exchange. It creates a space for international cooperation between researchers and with other actors by financing cooperative research projects. While the thematic scope of the projects is not restricted, they set out to contribute to the Sustainable Development Goals (SDGs). At the same time they enhance the scientific foundation of the involved institutions and reinforce the formation of the network itself by promoting new partnerships between Austrian and African universities and research institutions and by strengthening existing ties. Overall, they form the basis of a strong and profound Austrian-African Research Network – the Africa-UniNet.

Africa-UniNet endeavours to provide infrastructural and administrative structures that promote partnership-based cooperation between actors on a personal and institutional level. Projects can be submitted and coordinated by non-Austrian and Austrian partners alike. The General Assembly – in which all member institutions have equal voting rights – co-determined the orientation of the following financing measures within the Africa-UniNet statutes and in accordance with the special guideline of the Federal Ministry of Finance GZ 41.906/0003-V/7/2018 "Measures for Internationalisation".

Application Process | 1 August 2021 – 30 September 2021

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    • Only active members of Africa-UniNet are eligible to participate. Please refer to Contact List of Africa-UniNet Representatives for the 2nd Call 2021. Further information on the respective member institutions can be found in the member section of the website.

    • Maximum of 2 applications per coordinating institution.

    • Submission of the completed project proposals only via the Africa-UniNet representative of the coordinating institution (bundled so that the maximum number of 2 submissions will not be exceeded).

    • International research cooperation projects with at least one Austrian and at least one African university / university of applied sciences / research institution.

    • Both the African institution and the Austrian institution may assume the coordination of the project.

    • Minimum qualification for the project coordinator is a PhD. Contact persons and team members need to be at least PhD students (MA students are not eligible)
  • The international research cooperation projects have to:

    • promote excellent research
    • contribute to the SDGs
    • reinforce the formation of the network itself by creating new cooperation and strengthening existing partnerships between Austrian and African universities and research institutions
    • enhance the partnership between Africa-UniNet members and put the network on a profound scientific basis.
  • In view of the current COVID-19 situation, activities have to be planned accordingly in order to ensure a safe-guarding of the project results, even if travel restrictions apply.

    Different types of project activities can be submitted for funding:

    • Joint work on research questions
    • Joint development and implementation of research-based teaching and training
    • Joint development and implementation of trainings, workshops, seminars, conferences, alumni meetings
    • Joint work on publications
    • Joint supervision of students
  • Funding can be only be provided for mobility costs, i.e. travel expenses and subsistence and accommodation costs during project-related travels. Exception: up to 3,000 euros per project can be allocated to equipment and materials – specific requirements apply.

    The following maximum amounts apply:

    • Maximum of 10.000 euros in case of two partner institutions per year
      • maximum of 20.000 euros for 2 years
    • Further 5.000 euros per additional partner institution per year, with a maximum of 6 partner institutions and a total of maximum of 30.000 euros per year
      • maximum of 60.000 euros for 2 years
    • Project duration: up to 2 years
    • Earliest possible start of the projects: March 2022


    For detailed information on the eligible costs, please refer to the document Funding Framework and Eligible Costs 2nd Call.

    • Get in touch with the Africa-UniNet representative of your institution before you start to prepare a project application.
      • Please refer to the Contact List of Africa-UniNet Representatives for the 2nd Call 2021. Further information on the respective member institutions can be found in the member section of the website.
      • Please note that applications that are not submitted by the Africa-UniNet representative will not be considered.
    • Application documents can be downloaded in the download area on the right.
    • Completed application documents will be sent by the project coordinator to the Africa-UniNet representative of the coordinating institution, who then will forward the project proposals via email  to
      • Bundled, so that the maximum number of 2 submissions per institution will not be exceeded.
    • All documents have to be in English.

    A complete project application consists of the following parts:

    1. Project proposal (word doc) AND
    2. Project proposal (pdf)
      • Including signature of the project coordinator.
      • The project proposal must not exceed 10,000 words.
      • The project proposal must be in English.
      • All involved institutions have to be active member institutions of Africa-UniNet. Please have a look at the Contact List of Africa-UniNet Representatives for the 2nd Call 2021.
      • Minimum qualification of project coordinator: PhD; Contact persons and team members need to be at least PhD students (MA students are not eligible)
    3. Budget sheet (excel file)
      • The budget limit must not be exceeded.
      • Only mobility costs are eligible – please refer to the document Funding Framework and Eligible Costs 2nd Call.
      • If equipment costs are budgeted, they must not exceed 3,000.00 euros for the entire projects.
    4. Appendix (pdf)
      • CV of project coordinator and contact persons (max. 4 pages each)
      • Letters of intent of each participating institution, signed by an authorised signatory of the respective institution
  • The basic idea regarding the role of the Africa-UniNet representatives and the suggested workflow – discussed and confirmed at the first General Assembly – is the following:

    One responsible person represents each institution, functioning as a contact person within the network. This person has an overview about (planned) Africa-UniNet project applications, potential project partners, matchmaking possibilities etc. within the own institution.

    We friendly ask – especially the Africa-UniNet representatives of each institution – to note the following issues:

    • Representatives are asked to distribute the information regarding the 1st Call among the staff and colleagues. All relevant information can be found on the website.
    • Representatives are asked to inform their staff and colleagues that they are free to look for and to choose potential project partners on their own. On our Website information regarding the eligible member institutions and contact possibilities can be found in the Contact List of Africa-UniNet Representatives for the 2nd Call 2021.
    • Please note that only applications submitted via the Africa-UniNet representative of the coordinating institution are eligible and please communicate this fact. Because of that, representatives are asked to inform their staff and colleagues that it is important to get in touch with the Africa-UniNet representative of the coordinating institution.
    • Representatives are asked to organize a bundled submission of the project applications, so that the maximum number of 2 submissions in the coordinating role will not be exceeded.
    • Even though the project applications that can be submitted as coordinating institution are limited, your institution can become a partner institution in other project proposals.
    • Representatives are asked to function as contact person for their Institution and to respond questions regarding project application possibilities.
  • Only active members of Africa-UniNet are eligible to apply as coordinating as well as partner institution. Therefore check whether the institution of your potential project partner is listed as active member of Africa-UniNet. Please refer to the Contact List of Africa-UniNet Representatives for the 2nd Call 2021. The Africa-UniNet Office at OeAD is not responsible for the matchmaking in principal, but of course feel free to contact us if any questions arise.

Reviewing and Selection | 1 October 2021 – 28 Februar 2022

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  • The Africa-UniNet Office at OeAD will check whether the formal requirements of the project applications have been met:

    • Application was submitted within the deadline, by the Africa-UniNet representative of the coordinating institution.
    • Not more than 2 applications per coordinating institution.
    • Complete application, including signatures.
    • Eligibility of institutions.
    • Eligibility of project coordinator, contact persons and team members.
    • Compliance with financial regulations.
    • All documents have to be in English
  • Formally correct proposals will be evaluated by an evaluation group consisting of independent reviewers in November and December 2021.

    The reviews will consist of a scoring matrix (max. 100 points) and narrative assessments. Evaluation criteria will be:

    • Project design, quality of the project proposal and the partnership, contribution to the formation of the network (max. 50 points)
    • Contribution to the SDGs, integration of a gender and diversity perspective (max. 20 points)
    • Sustainability and application of results (max. 20 points)
    • Risk management and cost-effectiveness (max. 10 points)
  • Ranking on the basis of the average score of the reviews (maximum score 100). In order to facilitate a fair distribution, preference is given to highest ranking project proposal of each submitting institution above the set threshold.

    The list of selected projects has to be approved by the General Assembly and the BMBWF. This is envisaged to take place in February 2022.

    Earliest possible start of the projects: March 2022

Reporting

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  • Projects can be funded for a duration of up to 2 years.

  • All projects have to submit a mid-term as well as a final report. Detailed Guidelines for Reporting as well as templates for the technical mid-term report, the technical final report as well as for the financial mid-term and final report can be found here: https://africa-uninet.at/en/activities/project_reporting/.

    The exact dates of reporting will be stipulated in the project contract. Generally, the following reporting obligations apply:

    Projects with a project duration of 24 months:

    • Technical mid-term report: covering project months 1-12, to be submitted at the end of project month 14
    • Mid-term financial report: covering project months 1-12, to be submitted at the end of project month 14
    • Technical final report: covering project months 1-24, to be submitted 2 months after project end
    • Final financial report: covering project months 12-24, to be submitted 2 months after project end

    Projects with a project duration of 12 months:

    • Technical mid-term report: covering project months 1-6, to be submitted at the end of project month 8
    • Technical final report: covering project months 1-12, to be submitted 2 months after project end
    • Final financial report: covering project months 1-12, to be submitted 2 months after project end

  • The funding amount according to the contract will be divided and transferred in instalments at the project start, after approval of the mid-term report and after approval of the final report. The dates and amounts of the instalments will be stipulated in the contract. Generally, the following instalment schedule applies:

    Projects with a project duration of 24 months:

    • 1st instalment: 40 days after project start and returning of signed contract (up to 50% of funding amount)
    • 2nd instalment: 40 days after evaluation of technical mid-term report and mid-term financial report (up to 40% of funding amount)
    • 3rd instalment: 40 days after evaluation of technical final report and final financial report (up to 10% of funding amount)

    Only actual expenses submitted with the financial reports and verified and approved by OeAD are subject to funding. Unused funds have to be returned to OeAD.  

    Projects with a project duration of 12 months:

    • 1st instalment: 40 days after project start and returning of signed contract (up to 80% of funding amount)
    • 2nd instalment: 40 days after evaluation of technical final report and final financial report (up to 20% of funding amount)

    Only actual expenses submitted with the financial reports and verified and approved by OeAD are subject to funding. Unused funds have to be returned to OeAD.